Glossary of Terms for Business Management Companies

by Matt Solis

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accounts payable services
Business management services provide accounts payable services, including keeping track of and billing for accounts payable. These are accounts with credits or debts to a company, and local business management firms can provide professionals who will collect, tally, catalog, and settle accounts payable, resulting in more efficient accounting, increased income, and fewer unpaid credits or debts.
Also known as: accounts payable business management, business management for accounting, billing services

bookkeeping and accounting
Business management pros can help with companies’ financial books. Services include reconciliation, debt services, payroll, and tax assistance.
Also known as: financial business management services

business management for startups
Startups and new companies can face a flood of paperwork and applications for licensing, trademarks, copyrights, intellectual property, and proprietary processes. Good business management companies can help with this and other facets of business, including hiring, leadership and administration, financial planning, royalty and income management, contract negotiations, payroll and employment management, legal referrals, compliance, 401K setup and administration, and more.
Also known as: new business management firms, startup business management services

business management services
Business management services are independent, third-party business management providers who work for small businesses and other organizations, providing business services so that company owners can focus on the areas where they’re most skilled.
Also known as: business manager, outside business manager, business management temps, temporary business management assistance, business compliance companies

certified payroll services
Contractors who do work as part of government contracts are required to file certified payroll forms. This can be a complicated filing for many small businesses, so hiring a business manager service to compile, verify, and submit the list can save time and avoid costly errors. Many good business management companies provide certified payroll statements and statements of compliance.
Also known as: certified payroll filing, certified payroll manager

compliance services
Business compliance is the process of ensuring a company or organization and all of its employees and contractors follow all applicable laws, regulations, industry business standards, and ethical practices expected of the company. Business compliance services are outside firms that review, advise, and make sure the company is following standards and laws, often providing assistance in the form of observation, documentation, filling out and filing paperwork, and other details the company employees may not have time and expertise to do.
Also known as: business manager for compliance, business compliance management services

construction company management
Contractors who run small businesses can find themselves in over their heads. Most contractors start businesses because they love building, creating, fixing, and improving. Business applications like taxes, permits, bookkeeping, and issuing notices are not on their list of skills. Business management services can take on the day-to-day duties of paperwork, invoicing, preliminary notices, certified payroll, health and dental care setup, retirement 401K administration, prevailing wage compliance, public works projects paperwork, reporting and processing, retention billing, accounts payable support, mechanics liens, stop notice filing, lien filings, and more.
Also known as: contractor business management services, business managers for construction companies

financial lifestyle planning
Families and individuals with high financial worth can benefit from hiring qualified business management services to help them set and meet goals, including strategies to optimize expenses, insurance, investments, 401K setup and administration, estate planning, gift and trust plans, succession planning, charitable giving, and more.
Also known as: financial lifestyle management, business managers for financial independence

financial management
Many small businesses struggle with financial management, so outsourcing it to specialty business management firms can be a smart move. This frees up company principals to deal with the parts of the business they excel at while putting experienced professionals at the helm without having to hire a full-time financial management staff. Services provided by financial business management services include accounting systems, financial management functions, the use of accounting software, invoicing, payment receipts, tax considerations, reconciling accounts, reimbursements, and more.
Also known as: financial managers, outside financial managers, financial management companies

investment administration
Business management services can coordinate with investment professionals to help businesses and individuals plan and engage in investment strategies to grow personal and company wealth and investments. Business managers who excel in this line of services provide reviews of investment reports, identification of strategies, changes to investments, identification of risk, and more.
Also known as: business managers for investments, investment managers, outside investment management

liabilities
Liabilities are any payables or credits owed by a business. These can include loans, taxes, credits due, debts, and even overhead costs like employee pay and benefits. Business managers can help find, catalog, keep track of, and limit liabilities for contractors and small businesses.
Also known as: liability business managers, business liability managers

preliminary notice services
Preliminary notices are notices sent by general contractors, subcontractors, or other parties to the owner of a construction project advising them to establish the right to file a Mechanics lien rather than actually filing one to guard against nonpayment. The distinction is important and can save contractors money and effort. Business management companies often will file preliminary notices on behalf of clients so they can do the work without dealing with the paperwork.
Also known as: preliminary notice filing services

reporting
Internal reports and agency reporting are specialties of many local business management services. These services provide preparation and dissemination of financial statements, cash position reports, budget reports, actual spending reports, financial projections, cost reports, tax returns, property tax documentation, business and state license acquisition and renewals, and more.
Also known as: business managers for internal reporting, agency reporting managers, financial statement reports prepared by business managers

strategic leadership
Even the best company owners and CEOs could use some outside input and assistance. Business management services can provide leadership and strategic planning services. This can include helping to formulate a leadership plan, defining roles for company principals, strategic planning, human resources and operations, employee handbook and job description creation, and more.
Also known as: business strategic leadership, strategic leadership consultant

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